Boy Scout Troop 840

Troop Guidelines



Outline of Regularly Scheduled Events


Each Wednesday, Troop Meeting

The Troop meets every Wednesday from 7:30 to 9 PM, unless school has been canceled for the day. The Senior Patrol Leader presides over the Troop meeting. The meeting will consist of instruction of Scout skills, a weekly activity, and dissemination of Troop news and announcements. During the Troop meetings, the strategy for the campouts is planned and all Scouts are encouraged to provide input. Rank advancements are immediately recognized following the Board of Review.


Venture Patrol Meeting

The Venture Patrol meets to plan high adventure activities and outings as needed.  Meeting time and dates will be announced during circle up time at regular meetings or sent by e-mail.  Requirements for the Venture Patrol are that a Scout must be 14 years of age or older and a First Class rank or higher.


Second Tuesday,  Board of Review

The Board of Review is the last step each Scout must complete in order to advance to the next Scout rank. The Board consists of members of the Committee. The purpose of the Board is to test the Scout on the knowledge required to achieve the desired rank. Scouts are required to attend in full Class A uniform, and will not pass the Board if not in full uniform. 


Third Monday, Troop Committee Meeting

The Committee consists of the Chairman, Treasurer, Advancement Chairman, Secretary, and "at Large" Committee members. The Committee takes care of the "business” end of the Troop, such as insurance, finances, and membership.  The Committee is also in charge of developing and maintaining Troop policies and guidelines. The Troop Committee approves all Troop activities in advance.


Quarterly, Court of Honor

The Troop holds a Court of Honor once each quarter (March, June, September and December) at which Scouts are officially recognized for their achievements. Rank advancement, Merit Badges, District, Council and Troop recognition are formally presented. Scouts are expected to attend in full Class A uniform, complete with merit badge sash.  Scout families are encouraged to bring refreshments and snacks to share.

Eagle Courts of Honor

Recognition of the achievements of Scouts who have attained the highest rank in Scouting is accomplished at special Courts of Honor.  A single Scout is recognized at this special ceremony and these events are usually scheduled on a Sunday afternoon.  The entire Troop is encouraged to attend and attendance counts toward participation requirements for Second and First Class ranks.



Uniform Policy


Class A Uniform Requirements

A full uniform is required for Troop Meetings, Court of Honor, Eagle Court, District event, Council Event, Camporee, Summer Camp, and Board of Review. As a general rule, the Class A uniform is worn whenever the Troop travels.

Boy Scout Shirt

Red Shoulder Loops

Council Patch                           Left shoulder, touching seam

25 Year Strip                           Below Council patch and above Troop numerals

Troop Numerals                       Below & touching 25 Year Strip

Badge of Office                        Below & touching Troop Numerals

US Flag                                    Right shoulder, touching seam

Patrol Emblem                          Below & touching US Flag

Quality Unit                              Below & touching Patrol emblem (only most recent year)

Rank Patch                               Centered on left pocket

Arrow of Light                          Below left pocket, under current rank insignia


Green Troop 840 neckerchief rolled and folded flat 6 inches from the tip, worn under the collar. High Adventure neckerchiefs can be worn the first troop meeting of the month. Scarf slider drawn up to bottom of open collar.

Pants or Shorts

Official BSA pants or shorts must be worn to all Troop, District or Council activities unless instructed otherwise.


Scout socks must be worn whenever Scout shorts are worn.






Closed toe shoes are required at meeting, campouts and most other activities.


Official BSA uniform items can be purchased at Springfield  Scout shop or at the Scout Service Center in Bethesda, Maryland. They are also available online at . There is also a small supply of used scout shirts, pants, and shorts available in the Scout hut. Scouts are encouraged to "recycle" their uniforms when they outgrow them!



Camping and Special Activities


Troop Camping Outline

One of the main activities in Scouting is camping. At the campouts, Scouts learn the skills needed for advancement from Scout to First Class. Many of the campouts offer merit badges required for Star, Life, and Eagle Scout ranks. The Camping Merit Badge is required for a Scout to earn their Eagle rank. The requirements for the Camping Merit Badge include a minimum of 20 nights camping, as well as several other skills that can only be satisfied by participation in several campouts. Not only do the camping activities provide the Scouts with advancement opportunities they are a lot of fun as well!


The campouts, Camporees, and Summer Camp are open to all Scouts in the Troop. The only restriction the Troop places on camping is the ratio of Scouts to Leaders. We strictly adhere to the BSA’s “two-deep” adult leadership policy.  Moreover, in addition to the event leader for all campouts, we require an 8:1 ratio of Scouts to Leaders. High adventure camping is typically restricted to Scouts 13 years of age, rank of First Class and have earned swimming merit badge.


District Camporee

The District will schedule Camporees twice a year, in April and October. The Camporees will feature a different theme and all activities are planned around this theme.  Inter-Troop competitions will include several games testing the Scouts knowledge, skills and abilities. In the recent past, the registration fee for the Camporee has been $10 per Scout. The meals will be planned by the Scouts and the Leaders prior to camp, and will cost approximately $10 per person.


Summer Camp

Each year the Troop makes a reservation at a local Scout Camp, targeting the last week of July. Summer camp will provide the opportunity for advancement to First Class rank. Several merit badges are offered, including many white borders required for Eagle. The cost for these adventures in the past few years was approximately $170. In the recent past we have attended Blue Ridge Scout Camp at:


High Adventure Camp

Each year, the Troop tries to make reservations at one of the BSA High Adventure Camps. These camps are Philmont Scout Ranch in New Mexico, Sea Base in Florida and Northern Tier in Minnesota. There is no regular schedule for planning these camps. Reservations are made at least one year in advance, and are dependent on the call-in phone reservation policies of each camp.


Other Campout Activities

Various other campouts or activities are scheduled to provide opportunities for recognition, advancement and the building of Scout skills, knowledge and abilities. These include canoe trips down the Rappahannock River, ski trips to local ski areas, water weekends for boating, skiing and fishing, compass course, orientation instruction, and many more. The yearly Troop activity calendar will be issued to each Scout and will list all the activities in advance.


All Camping or Activities

Prior to each campout or activity, permission forms will be given to each Scout. The permission forms are to be completed by the parents and returned the Troop meeting before the outing. The cost of each outing will vary depending on the variety of the outing and will be posted on the permission forms. The costs typically cover the camping fees, cabin rental, ski lift tickets or other expenses that are incurred for the activity.


The permission form is also used by the Scouts to plan Patrol duty assignments, tenting plans, and menu/meal preparation. It is important to turn the permission forms in on time so that the Patrol meal coordinator can properly budget food costs per Scout. Many rank advancement and merit badge requirements can be earned in the planning stage of the campouts. Duty rosters, campsite layout, menu preparation and food acquisition are all requirements for Second Class and First Class rank advancement. Planning is also a requirement for the Camping merit badge.



Guidelines for Conduct


Good Behavior

Good behavior in all Scout activities is essential to the successful completion of an event and allows the Scouts to receive the maximum benefit from the experience. Bad behavior from any Scout detracts from and reduces the experience for fellow Scouts.


Good behavior is a primary element of "Showing Scout Spirit” and a requirement for advancement. Specifically:


1.      Scouts will not participate in any activity that could be considered dangerous to their fellow Scouts or themselves. This includes hazing, harassing, abuse of fire or flammable materials, abuse of sharp instruments, and physical harassment

2.      During Troop meetings, Scouts will remain with their Patrol unless other planned activities necessitate a different participation, such as a full Troop activity.

3.      During camp-outs, or other planned activities, Scouts will be with their Patrol at all times unless otherwise given permission by their Patrol Leader for another activity. No Scout will leave the campsite without the permission of their Patrol Leader. Disciplinary problems on camp-outs will not be tolerated. Scouts who cannot behave properly will be advised that their parents will be contacted to pick up the Scout at the event.


Troop Actions

To assure that there is adequate parental supervision at Troop activities a 1:8 ratio is required, that is one (1) adult for each eight (8) Scouts (not counting to the adult event coordinator). The Troop also strictly adheres to the two-deep leadership policy and all activities require a minimum of two adult leaders to be present.  Cancellation can occur if sufficient adult supervision is not present.  An event may be cancelled at any time prior to departure of the Troop for a scheduled function or outing. Parents should remain at the outing departure point until it has been determined that there are an adequate number of adults participating at the event.


The Scoutmaster or Assistant Scoutmaster who is leading the event will be considered the senior adult and will make final decisions on Scout conduct. That leader will have the responsibility for contacting the parents if there are problems. This person will be clearly identified prior to departure.


In the event of behavior problems, the parents will be contacted and asked to pick up the Scout as quickly as possible.


Adult Leadership

All adult leaders are required to complete Youth Protection and New Leader Essentials training. In addition, the Scoutmaster and Assistant Scoutmasters are required to complete Scoutmaster and Assistant Scoutmaster Leader Specific Training and Introduction to Outdoor Leader Skills.  Troop Committee members are also required to complete Troop Committee Challenge.  Participation in this training, which includes conduct and discipline, will be strictly enforced.  Any adult who does not exercise proper conduct or judgment regarding disciplinary issues will be promptly removed from the position of responsibility.


Troop 840 - Home Page